How to Ask Your Landlord for Permission to Make Changes (with a Template)

If you want to paint a wall, put up a shelf or change a fitting, a short written request can prevent an avoidable disagreement later. Check your tenancy agreement first, explain exactly what you want to do, and ask for written permission before buying materials or starting work.

Check your tenancy agreement first

Look for clauses about decorating, alterations, fixtures, drilling, adhesive products and reinstating the property when you leave. The agreement may require consent even for small changes. If it is unclear, ask the landlord or letting agent to explain the relevant clause in writing.

Permission for one change does not automatically cover another. A yes to painting one wall may not include painting the whole room, changing a light fitting or fixing a shelf to the wall.

Make the request easy to answer

• Be specific: name the room, wall or item and describe the proposed change.
• Share practical details: include the colour, product, fixing method, approximate dates and who will do the work.
• Explain how you will protect the property: mention dust sheets, careful preparation and how you will leave the area.
• Ask what happens at the end of the tenancy: confirm whether the change may remain or must be returned to its original condition.
• Keep a record: save the reply, any conditions, and photos of the area before work begins.

For decorating ideas and deposit-conscious preparation, see our guide Can I paint my rented flat?

Email template to request permission

Subject: Permission request for [specific change] at [property address]

Hello [landlord or agent name],

I’m writing to ask for your permission to [describe the exact change] in [room/location] at [property address]. I plan to use [product/colour/fixing method] and complete the work between [dates].

I’ll protect the surrounding area and take care not to damage the property. Please could you confirm in writing whether you approve this, any conditions I should follow, and whether you would like the change reversed when the tenancy ends?

I won’t start the work until I have your written response. Thank you,
[Your name]

Keep the description factual. If you attach a product image or colour sample, label it clearly so there is no confusion about what was approved.

What to do if the landlord says no

Ask politely whether a smaller or reversible alternative would be acceptable. For example, a landlord who does not want a wall painted may agree to freestanding furniture, a tension rod or removable décor, provided it suits the property and tenancy terms.

Do not assume that silence means consent. If the work could affect wiring, plumbing, ventilation, fire safety or a supplied fixture, leave it alone and ask the landlord to arrange any necessary work. Never carry out gas or fixed electrical work yourself.

Before you start

• Get the approval and any conditions in writing.
• Take dated photos of the area and existing marks.
• Use only the agreed product and method.
• Keep receipts and the message thread with your tenancy records.
• Stop and check if the plan needs to change.

Frequently asked questions

Is a text message enough?

A clear written message may help show what was agreed, but use the contact method specified in your tenancy agreement and ask the landlord to confirm the exact change and any conditions. Keep a copy somewhere you can access after moving out.

Can I ask after I have already started?

You can ask, but approval after the event is not guaranteed. Pause the work, explain what has happened honestly and ask what the landlord wants you to do next.

Should I ask permission for removable décor?

Check the agreement. Adhesive hooks and removable wallpaper can still mark paint or lift a finish, so test products only where permitted and follow the manufacturer’s instructions.

Sources and further reading

Sources: GOV.UK, Renting a property; Shelter England, Repairs and housing conditions; your own tenancy agreement and written landlord correspondence.